AIR DISTRIBUTION TECHNOLOGIES, INC.
TERMS AND CONDITIONS OF PURCHASE
These
TERMS AND CONDITIONS OF PURCHASE apply when referenced by Buyer s ordering
document(s) e.g., purchase order, statement of work, electronically transmitted
( EDI ) order, or other documentation (individually and collectively, an
Order ) and consist of the following which are available for download at https://www.airdistribution.com/suppliers/purchase-terms
and are incorporated herein by this reference (1) these TERMS AND CONDITIONS OF
PURCHASE; (2) all policies and guidelines (together, Buyer Policies ); (3) any
Amendments; and (4) if subcontract labor services are to be provided, the
Subcontract. The foregoing together shall constitute the Terms or the
Agreement . Buyer may change these Terms or Buyer Policies at any time in its
sole discretion. Such changes will be effective upon posting such updates on https://www.airdistribution.com/suppliers/purchase-terms.
Seller is responsible for periodically visiting this site to review any changes
to the Terms. Seller warrants it has fully reviewed, understands, and can
fulfill its obligations under the Terms. By furnishing Product to Buyer, Seller
acknowledges and agrees to be bound by these Terms and any future changes to
them and that Seller is responsible to ensure that all of Seller s contractors,
subcontractors, vendors of any tier furnishing the Products (individually and
collectively, Seller Affiliate ) purchased under this Agreement comply with
these Terms. Seller should print a current copy of these for its future
reference using the print feature in its browser.
1. Offer;
Acceptance; Terms; Buyer and Seller Defined; EDI and E2Open.
1.1
Offer; Acceptance; Terms; Buyer and
Seller Defined.
Each Buyer
Order is an offer to Seller for the purchase of items enumerated in the Order
such as supplies, goods, services, hardware, firmware, or software, as well as
any components or parts that are integral to or required for the operation of
such items ordered or the provision of the services (individually and
collectively, the Product(s) ). Buyer rejects any additional or inconsistent
terms and conditions offered by Seller at any time. Any reference to Seller s
quotation, bid, or proposal does not imply acceptance of any term, condition,
or instruction contained in that document. The Order supersedes all prior
agreements, orders, quotations, proposals and other communications regarding
Products covered by the Order. Notwithstanding the foregoing, if the parties have
executed a previous written agreement and such prior agreement has not been canceled,
rescinded, or expired, all the provisions of such prior agreement will remain
in full force and effect, except to the extent supplemented by these Terms.
Seller accepts these Terms and forms a contract by (a) commencing any work
under the Order; (b) accepting the Order in writing; (c) failing to provide
written rejection of the Order within 48 hours of receipt; or (d) any other
conduct that recognizes the existence of a contract with respect to the subject
matter of the Order. All Orders are limited to and expressly conditioned upon
Seller s acceptance of these Terms. Buyer is Air Distribution Technologies,
Inc. unless otherwise identified in the Order. Buyer s Affiliates may also
purchase Products from Seller for their own account on the same terms and
conditions as apply to Buyer under this Agreement. Affiliate means any entity
that directly or indirectly controls, is controlled by, or is under common
control with a party or that is a successor (including, without limitation, by
change of name, dissolution, merger, consolidation, reorganization, sale, or
other disposition) to any such entity or its business and assets; in addition,
any entity that has Buyer as its ultimate parent company, and any joint venture
in which Buyer or a Buyer Affiliate has any ownership interest, shall be an
Affiliate of Buyer. An entity will be deemed to control another entity if it
has the power to direct or cause the direction of the management or policies of
such other entity, whether through the ownership of voting securities, by
contract or otherwise. Seller is the person or entity furnishing the Products
as identified in the associated Order whether directly, or indirectly through
an affiliate or subcontractor. Seller understands, acknowledges, and agrees
that compliance with these Terms is also required by all of Seller's suppliers
and subcontractors of any tier providing Products or Services under this
Agreement. Buyer and Seller may each be referred to herein individually as a Party
or collectively as the Parties. No course of prior dealing or usage of the
trade may modify, supplement, or explain any terms used in the Order. All
contract documents related to the Order are interpreted together as one
agreement; provided, however, that in the event of any conflict among the
provisions of one or more of such contract documents as are validly in effect
at the time of such conflict, the following order of precedence applies: (a)
any written amendment executed by the Parties, (b) these Terms, (c) the face of
the Order, (d) any contract for labor services; then (e) any supplemental terms
included or incorporated by reference. No change to or modification of the
Order or these Terms will be binding upon Buyer unless by written amendment,
specifically identifying the provisions of the Order that it amends and signed
by an authorized procurement representative of Buyer. If Seller becomes aware
of any ambiguities, issues, or discrepancies between the Order and any
specification, design, or other technical requirement applicable to the Order,
Seller will immediately submit the matter to Buyer for resolution. Buyer may,
at its option, purchase Products for its internal use, resale or distribution
to third parties as standalone Product or in combination with other goods and
services.
1.2 EDI
and E2Open.
When
requested by Buyer, Seller agrees to sell to Buyer the Products ordered by Buyer s
duly issued Order on these Terms. For EDI Orders, Seller agrees to comply with Buyer s
then-current Global Supplier Performance Standards Manual and related
information on Buyer s E2Open program available on Procurement Programs and
Tools.
2. Time
Period of Order.
Subject to
Buyer s termination rights, the agreement formed by the Order is binding on the
Parties for one year from the date the Order is transmitted to Seller or until
the Order is fully completed, whichever is later. Subject to Buyer s
termination rights, the Order will automatically renew and be extended on the
same terms for successive one-year periods after the initial term unless Seller
provides written notice at least 180 days before the end of the current term of
its desire that the Order not be renewed.
3.
Quantities; Delivery; Material Releases.
Quantities
listed in an Order as estimated are the Buyer s estimate of the quantities of
Products it might purchase from the Seller for the term specified in the Order.
If no quantity is stated, or if the quantity is stated as one: (a) Seller is
obligated to supply Buyer s stated requirements for the Products in quantities
as specified by Buyer in Material Releases; (b) unless expressly stated on the
face of the Order, Buyer is not required to purchase Products exclusively from
Seller; and (c) Buyer is required to purchase no less than one piece or unit of
each of the Products that are goods and no more than those quantities
identified as firm orders in material authorization releases, manifests,
broadcasts, or similar releases ( Material Releases ) transmitted by Buyer to
Seller or, for services, to the extent expressly stated in a Statement of Work
signed by Buyer. Buyer may require Seller to participate in Buyer s electronic
inventory management or EDI program, at Seller s expense, for notification of
Material Releases, shipping confirmation, and other information. Buyer may
purchase additional quantities of the listed Products using Material Releases
Time and quantities are of the essence under the Order. Seller agrees to 100%
on-time delivery of the quantities and at the times specified by Buyer, as
stated in the Order and related Material Releases. Buyer may change the rate of
scheduled shipments or direct temporary suspension of scheduled shipments, neither
of which entitles Seller to modify the price for Products. Buyer is not
obligated to accept early deliveries, late deliveries, partial deliveries, or
excess deliveries.
4.
Shipping Terms; Invoicing and Pricing; Title and Risk of Loss.
Products
shall be delivered to the address or location specified in the Order (the Buyer s
Location ) during the Buyer's regular business hours. Incoterms 2020 will apply
to all shipments except those entirely within the USA. Shipments originating in
and shipped entirely within the USA shall be shipped FCA (loaded) at Seller s
final production location, using Buyer s selected transportation. Product
prices include storage, handling, packaging and all other expenses and charges,
duties and taxes, but excludes any governmentally imposed value added tax
(VAT), which must be shown separately on Seller s invoice for each shipment. Buyer
is not responsible for any business activity taxes, payroll taxes or taxes on
Seller s income or assets. If the Seller has received consent from Buyer to
subcontract the agreed work, whereby the Seller would incur indirect taxes it
cannot recover, these indirect taxes cannot be contractually passed on as
additional cost to Buyer. Buyer is not responsible for any business activity
taxes, payroll taxes or taxes on Seller s income or assets. To the extent
Products are identified as industrial processing and exempt from sales taxes,
the tax identification number and/or other exemption information shall be
provided by Buyer. Seller shall notify Buyer in writing when the Products are
delivered to a carrier for transportation. Seller shall provide Buyer all
shipping documents, including the commercial invoice, packing list, air waybill
or bill of lading, any other transport-related (e.g., CMR) or customs-related
(e.g. export/import declaration) documents (as applicable) and any other
documents necessary to release the Products to Buyer within two business days
after Seller delivers the Products to the transportation carrier or upon
release of the Products in cases it is required according to local legislation
on transport monitoring. The Order number, amendment and/or release number, Buyer s
part number, Seller s part number where applicable, quantity of pieces in the
shipment, number of cartons or containers in the shipment, bill of lading
number, and other information required by Buyer must appear on all shipping documents,
shipping labels, bills of lading, air waybills, invoices, correspondence and
any other documents pertaining to the Order. Buyer will pay invoices which
comply with all of the terms of the Order as well as
all tax prescribed invoicing requirements concerning mandatory content and
format of an invoice in applicable jurisdiction, reflecting the correct
indirect tax treatment (a Proper Tax Invoice ). If an expedited shipping
method is required to meet agreed delivery dates, Seller shall pay all premium
freight and other costs over normal freight costs and will reimburse Buyer for
any costs incurred by Buyer, including amounts charged by Buyer s customer(s),
arising from Seller s failure to comply with shipping or delivery requirements.
Title passes to Buyer upon full payment for or delivery of the Products to the Buyer s
Location, whichever occurs first. However, in case of Products that need to be
imported into the country of the Buyer s Location, the title passes before
importation. Incoterm 2020 DDP conditions are excluded from use. Unless
otherwise indicated in this Agreement, Seller bears all risk of loss or damage
to the Products until delivery of the Products to the Buyer s Location.
5.
Packaging; Marking; Shipping; Sustainability; Genuine Products; Custom
Manufacturing; Security by Design.
5.1
Packaging; Marking; Shipping. Seller will: (a) properly pack, mark, and ship
Products according to the requirements of Buyer, the involved carriers, and the
country of destination. If there are no instructions, in a manner sufficient to
ensure that the Products are delivered in undamaged condition; (b) route the
shipments according to Buyer s instructions; (c) label or tag each package
according to Buyer s instructions; (d) provide papers with each shipment
showing the Order number, amendment or release number, Buyer s part number,
Seller s part number (where applicable), number of pieces in the shipment,
number of containers in the shipment, Seller s name and number, and the bill of
lading number; and (e) promptly forward the original bill of lading or other
shipment receipt for each shipment according to Buyer s instructions and carrier
requirements. Seller will provide all special handling instructions that are
needed to advise carriers, Buyer, and their employees how to take appropriate
measures while handling, transporting, processing, using or disposing of the Products,
containers, and packing. Seller must provide Buyer prior written notice if it
requires Buyer to return any packaging material. Any return of such packaging
material shall be made at Seller's expense.
5.2
Disclosure; Special Warnings or Instructions. Seller will provide Buyer with
the following Product information, in a form that would satisfy the
requirements of the Sustainability Directives, as defined below, or as
otherwise requested by Buyer or required by law: (i)
a list of all elements, minerals, compounds, and other ingredients that
comprise the Products ( Required Minerals ) and are the subject of, or
addressed by, the Sustainability Directives, defined below, or as otherwise
requested by Buyer or required by law; (ii) the manufacturing location of
Products; (iii) the amount and, as applicable, the percentage of each Required
Mineral in Products, and (iv) in addition and pursuant to Section 9,
information concerning any changes in or additions to Required Minerals in the
Products. Seller will provide the aforementioned information to Buyer as
expeditiously as possible before the shipment of the Products by Seller, but in
any event, in sufficient time to afford Buyer reasonable time to a) determine Buyer s
disclosure requirements, and b) reject any Products, cancel any Order, or
pursue all other remedies, including, but not limited to, legal and equitable
remedies, in the event Seller either fails to meet applicable Sustainability
Directives or disclosure requirements as provided in Sections 5.2 and 5.3.
Additionally, before and at the time Products are shipped, Seller will give Buyer
sufficient warning in writing (including all required labels on all Products,
containers, and packing, including without limitation disposal and recycling
instructions, material safety data sheets and certificates of analysis) of any
hazardous or restricted material that is an ingredient or part of the Products.
Seller agrees to comply with (1) all of Buyer s published policies on
sustainability as they exist from time to time; and (2) all current, and
subsequently enacted laws and regulations applicable to Buyer, Buyer s
customers, Seller, the Products, or any combination of (1) and (2), pertaining
to content of Products and warning labels ( Sustainability Directives ),
including without limitation the U.S. Toxic Substances Control Act as amended
( TSCA ) and European Union Directive 2012/19/EU and 2011/65/EU regarding
restrictions of certain hazardous substances, Dodd-Frank Act regarding conflict
minerals and European Union Regulation 1907/2006/EC regarding Registration,
Evaluation, Authorization and Restriction of Chemicals.
Link to Registration, Evaluation, and Authorization of Chemicals
(REACH) Regulation: https://environment.ec.europa.eu/topics/chemicals_en
Link to RoHS Directive: https://ec.europa.eu/environment/waste/rohs_eee/index_en.htm.
Seller
will reimburse Buyer for any expenses incurred as a result of
improper or incomplete disclosure, packing, marking, routing, or shipping of
Products.
5.3.
Sustainability. Seller will also (1) completely, accurately, and timely,
respond to Buyer s surveys and requests related to the Sustainability
Directives and Required Minerals, and (2) fully cooperate with Buyer in Buyer s
efforts to collect information throughout Seller s supply chain on the origin
(including determination of a recycled or scrapped source, mine location,
smelter, and initial entry into the supply chain) and use of Required Minerals
in the Products.
5.4.
Genuine Products. Seller represents and warrants that only new and Authentic
materials are used in Products sold to Buyer and that the Products contain no
Counterfeit Parts. Authentic means (1) genuine, (2) from the legitimate
source claimed or implied by the marking and design of the product offered, and
(3) manufactured by, or at the behest and to the standards of, the manufacturer
that has lawfully applied its name and trademark for that model/version of the
material. Counterfeit Parts means a part, component, module, or assembly
whose origin, material, source of manufacture, performance, or characteristics
are misrepresented. This term includes, but is not limited to, (a) parts that
have been marked/remarked to disguise them or falsely represent the identity of
the manufacturer, (b) defective parts and/or surplus material scrapped by the
original manufacturer, and (c) previously used parts pulled or reclaimed and
provided as new . Independent Distributor means a person, business, or firm
that is neither authorized nor franchised by Manufacturer to sell or distribute
the Manufacturer s products but which purports to
sell, broker, and/or distribute such Manufacturer s products. Independent
Distributors are also referred to as unfranchised distributors, unauthorized
distributors, and/or brokers. Purchase of parts/components from Independent
Distributors is not authorized unless first approved in writing by Buyer. No
other material, part, or component other than a new and Authentic part is to be
used unless approved in advance in writing by Buyer. To further mitigate the
possibility of the inadvertent use of Counterfeit Parts, Seller shall only
purchase Authentic parts/components directly from the original equipment
manufacturers ( Manufacturer ) or through the Manufacturer s authorized
distribution chain. Seller must make available to Buyer, at Buyer s request,
documentation that authenticates traceability of the components to the
applicable Manufacturer. Requests to use parts/components sourced from
Independent Distributors must include (i) compelling
support for the request, and (ii) actions taken to ensure the parts/components
procured are Authentic parts. Buyer s approval of Seller s request to use an
Independent Distributor does not relieve Seller s responsibility to comply with
the Terms. Seller shall maintain a system (policy, procedure, or other
documented approach) that documents requests and approvals to use
parts/components outside of Manufacturer s authorized distribution chain.
Seller shall provide copies of such documentation upon Buyer s request.
5.5.
Electronic components/devices requirement. Certification of Origin of Product:
Acceptance of these Terms constitutes confirmation by the Seller that it is
either the Original Equipment Manufacturer ( OEM ), Original Component
Manufacturer ( OCM ), or a franchised or authorized distributor of the OEM/OCM
for the Product. Seller further warrants that OEM/OCM acquisition documentation
that authenticates traceability of the components is accurate and available
upon request. If the Seller is not the OEM/OCM or a franchised or authorized
distributor, the Seller confirms by acceptance of this Agreement that each
product supplied to Buyer has been procured from the OEM/OCM or a franchised or
authorized distributor of the OEM/OCM.
5.6.
Private Labeled Product. Per the Order, Products may be private labeled
finished goods (hardware or software) that ship directly to Buyer s Customers
or pass through a staging center without entering Buyer s factory or other
internal quality systems. Private Labeled Products may be designed and
manufactured to specifications different from other Products. If Buyer has
requested Private Labeled Product , the Buyer shall provide the Seller with
the necessary materials and licenses needed to badge the Product with the Buyer's
markings. Upon Buyer s request, Seller shall label the Products and Product
Documentation with Buyer s trademarks and trade names ( Buyer Trademarks ) at
no additional charge to Buyer ( Private Labeling ). All use of Buyer Trademarks
by Seller in connection with any Private Labeling hereunder shall be subject to
a limited, personal, non-exclusive, non-transferable, non- assignable license
or sublicense (in each case, without right of sublicense) granted by Buyer to
Seller to use the Buyer Trademarks during the Term solely and exclusively for
Seller s performance of Private Labeling as described herein and for such other
purposes as Buyer may expressly authorize in advance in writing (the Limited
Trademark License ). All Private Labeling shall be submitted to Buyer for
review in advance and specific written consent prior to use of Buyer
Trademarks. For every place where Buyer Trademark appears, a prominent legend
shall be displayed stating that Buyer Trademarks are registered trademarks of Buyer
or Buyer s Affiliates. The registered symbol appearing each time as part of
the Buyer Trademark will constitute a sufficient legend. Seller acknowledges
that Buyer is, and shall at all times remain, the sole
and exclusive owner of the Buyer Trademarks and all goodwill contained therein,
and that neither the Limited Trademark License, nor any Private Labeling, shall
convey any right, title, or interest in or to any of the Buyer Trademarks or
such goodwill to Seller. All goodwill arising from Seller s use of the Buyer
Trademarks shall inure solely to the benefit of Buyer, and Seller shall not
assert any claim to any right, title, or interest in or to the Buyer Trademarks
or the goodwill associated therewith, nor shall Seller at any time take any
action that could be detrimental to the goodwill associated with any Buyer
Trademark, either during the Term or after the termination or expiration of
this Agreement. Buyer may revoke the Limited Trademark License as to any
Product or Product Documentation not then in production upon written notice to
Seller at any time with or without cause. Upon any such revocation, or any
termination or expiration of this Agreement for any reason whatsoever,
including any termination resulting from the material breach of either party
hereto, the Limited Trademark License shall automatically terminate, and Seller
shall immediately cease all further use of the Buyer Trademarks.
5.7.
Hardware; Software/Firmware; Warranty; Support; Availability; Escrow; Security
by Design; Threat and Vulnerability Notice and Remediation.
5.7.1
Hardware. As used herein, Hardware means tangible items that may include both
hardware and compiled and embedded versions of software needed for the Product
to function (such software is referred to as Firmware ).
5.7.2
Software. If the Products include or incorporate software developed, owned or
licensed by Seller ( Software ), Seller hereby authorizes Buyer to sell, resell
and/or license the Software to Buyer s customers ( Buyer s Customers ). Use of
the Software by Buyer s Customers shall be subject to the condition that such Buyer s
Customers enter into the Seller s End User License Agreement, if applicable, a
copy of which is attached hereto (the EULA ) or, if no such EULA is provided,
shall be subject to Buyer s standard end user license agreement terms.
5.7.3
Software Warranty. Seller warrants to Buyer and to Buyer s Customers that
Products comprised of Software shall perform in conformance with the
specifications and other documentation provided by Seller describing the
functionality of the Software ( Software Specifications ) for a period of sixty
(60) months after Product installation (the Software Warranty and Software
Warranty Period , respectively). If there is a conflict between the terms of
the EULA and these Terms, these Terms shall prevail. If the Software has a
defect or fails to conform to the Software Warranty during the Software
Warranty Period, at Buyer s option, Seller shall promptly repair or replace the
Software. If Seller fails or is unable to promptly repair or replace the
Software, Buyer or Buyer s Customer, as applicable, shall be entitled to a full
refund of the license and other fees paid with respect to the Software. Seller
will refund the Buyer and Buyer in turn will be the party refunding the Buyer s
Customer.
5.7.4
Software Support Services. If Seller provides Software as part of the Products,
then both during and following the expiration of the Software Warranty Period,
Seller shall provide the following support services for Buyer and Buyer s
Customers with respect to the Software. The support services shall be provided
at no additional charge, unless otherwise agreed in writing. Seller agrees to:
(a) correct any failure of the Software to perform in accordance with the
Software Specifications, including without limitation, defect repair,
programming corrections, and remedial programming, and provide such services
and repairs required to maintain the Software so that it operates properly and
in accordance with the Software Specifications; (b) provide telephone support
for the Software Monday through Friday, 8:00 AM to 9:00 PM EST; (c) provide
online access to technical support bulletins and other user support information
and forums; (d) respond to Priority One Issues (as defined below) within thirty
(30) minutes of Buyer s service request and initiate work on such issues within
two (2) hours thereafter, regardless of time of day or day of week. Priority
One Issues involve substantial failure of the Software, or those which are
critical to the User s operations. Seller shall initiate work on all other
support issues within four (4) hours from receipt of a service request. In the
event Seller fails to achieve the foregoing response times, Seller shall issue
to the User a credit in the amount of $250.00 for each (i)
additional thirty (30) minutes, in the case of call response time; and (ii)
additional hour, in the case of repair initiation time; and (e) provide all
updates, modification, bug fixes and releases that Seller provides to its
customers generally at no additional charge, or if applicable, in exchange for
the support fees to be paid to Seller as mutually agreed to by the Customers.
5.7.5
Availability. The following shall apply if the Seller provides Software and/or
Software services via the Internet or other wide area network connectivity
( Hosted Software ). Seller will make the Hosted Software available, as
measured over the course of each calendar month, 99.5% of the time, excluding
unavailability as a result of the Exceptions described
below (the Availability Percentage ). Available means the Hosted Software is
available for access and use by Buyer or Buyer s Customer, as applicable (the
User ) over the Internet and operating in material accordance with the
Software Specifications. In the event the Hosted Software is not available
99.5% of the time, but is available at least 98% of the time, the User shall be
entitled to a credit in the amount of fifteen percent (15%) of the monthly fee
for the Hosted Software due in the month the failure occurred. If the Hosted
Software is not available at least 98% of the time, the User shall be entitled
to a credit in the amount of thirty percent (30%) of the monthly fee for the
Hosted Software due in the month the failure occurred. In the event the Hosted
Software is not available at least 70% of the time, the User shall be entitled
to a credit in the amount of one hundred percent (100%) of the monthly fee for
the Hosted Software due in the month the failure occurred. For purposes of
calculating the Availability Percentage, the following are Exceptions to the
service level requirement, and the Hosted Software shall not be considered
unavailable, even if not actually accessible to a User, if any such
inaccessibility is due to: (i) the User s acts or
omissions; (ii) the User s Internet connectivity; (iii) Internet traffic
problems not under Seller s reasonable control; (iv) the User s failure to meet
minimum hardware and/or software requirements, if any; (v) the User s hardware,
software, or other equipment; (vi) any hardware, software, service, or other
equipment used by a User to access the Hosted Software or (vii) regularly
scheduled maintenance for which Seller provides at least seven (7) days advance
written notice.
5.7.6 Open-Source
Software. Except as expressly set forth in the Order, no Open-Source Software
( OSS ) is incorporated (either directly by Seller, or indirectly, by the
incorporation of third-party software that itself incorporates OSS into or
required for the intended use or operation of any of the Products. To the
extent the Product contains or uses OSS, Seller is and shall continue to be in
full compliance with the terms of all licenses relating to the OSS incorporated
into or required for the operation of any of the Products ( OSS Licenses ).
Seller represents and warrants that none of the OSS Licenses obligate or will
obligate Buyer or Buyer s Customers to make any source or object code available
to third parties or to include any license agreement, copyright notice or other
attribution when distributing any Product, except for any such items that
Seller has included in or with such Products. None of the OSS Licenses obligate
or will obligate Buyer to (a) distribute or disclose any other software combined,
distributed or otherwise made commercially available with such OSS in source
code form, or (b) license or otherwise make available such OSS and/or other
software combined, distributed or otherwise made commercially available with such
OSS or any associated Intellectual Property on a royalty free basis. As used
herein, the term Open Source Software means any software, program, module,
code, library, database, driver or similar component (or portion thereof) the
use of which requires any contractual obligations by the user such as, without
limitation, that software that is subject to, distributed, transmitted,
licensed or otherwise made available under any of the following licenses: GNU
General Public License, GNU Library or Lesser Public License, Berkeley
Software Design (BSD) license, MIT license, Apache Software License, or any
substantially similar license, or any license that has been approved by the
Open Source Initiative, Free Software Foundation or similar group.
5.7.7
Software Claims. In addition to Seller s indemnification obligations, for
claims involving software, including but not limited to OSS, Seller shall
provide Buyer with all necessary assistance in addressing such claim. Such
assistance may include promptly providing Buyer (or a Buyer s designee) with
access to the source code for such software and/or related information for the
purpose of assessing and remediating such claim.
5.7.8
Escrow. If Buyer requests information needed for the manufacture of the
Products, including but not limited to source code for any Firmware, Software,
and/or information related to the manufacture of spare parts and any and all other actions necessary to support such Products
be placed into escrow, then Seller agrees to deposit the foregoing into escrow
upon terms mutually agreeable to the Parties.
5.7.9
Security by Design. Seller represents and warrants a commercially reasonable
program consistent with industry standards to ensure that all such Software and
Firmware is free from material vulnerabilities (whether in proprietary software
code or third-party software code, including OSS) and will be established and
maintained for any Software and Firmware, including when used in, or
incorporated the Products, or Software used in the installation, maintenance,
configuration, or support of the Products ( Security Protocol ). The Security
Protocol will include a testing regime designed to model threats and detect
security and design bugs, defects, and flaws through (a) static code analysis, (b)
penetration testing (ethical hacking), (c) OSS scanning, and (d) any other
testing and verification necessary to ensure adherence to industry standard
Security by Design principles (collectively, a Security by Design Program ).
Seller further represents and warrants that it will reasonably assist with and
participate in any similar Security by Design Program established by Buyer,
including providing Buyer documentation regarding Seller s compliance with
these requirements reasonably requested by Buyer. Seller shall implement any
improvements to Seller s Security by Design Program as reasonably requested by Buyer
to address existing or future threats, vulnerabilities, or design flaws.
5.7.10
Threat and Vulnerability Notice and Remediation. During the Product life (i.e.,
until the formal end-of-life of any Product) in commercial use, Seller shall
monitor and address all Software and Firmware material threats and
vulnerabilities by (a) issuing necessary patches or updates, (b) providing
prompt notice to Buyer of said threats and vulnerabilities, before any public
disclosure, except where such notice would be impossible or impracticable, and
(c) developing fixes, workarounds, and/or compensating security controls and
documentation ( Compensating Controls ) to address any unmitigated material
threats and vulnerabilities while Seller undertakes the process of issuing
patches or updates, and providing Buyer notice of said Compensating Controls as
soon as reasonably practicable.
5.7.11
Mandatory Flow Down. Seller shall flow the requirements of this Section 5 to
its contractors, subcontractors and suppliers at any tier for the performance
of this Agreement. 5.8 Remedies. Seller s failure to fully and timely comply
with this Section 5, shall provide Buyer with the following remedies which
shall be in addition to all other remedies available to Buyer (a) Buyer may, in
its sole and absolute discretion, revoke the acceptance, reject, abandon,
return or hold such Products at Seller s expense and risk ( Refused Product ),
and (b) Buyer may cancel in whole or in part, i) any
Order, ii) award letter, iii) any other agreement, iv) any other obligation Buyer
may have to purchase any or all Products from Seller, or v) any combination of
(i), (ii), (iii), and (iv) (collectively Canceled
Product ), and (c) at Seller s sole cost (including the cost for expediting,
quality validation, losses related to adverse effects on Buyer s business as
Seller s failure to comply)Buyer may source replacements for any Refused
Product, Canceled Product, or any combination thereof.
6.
Customs; Related Matters.
Credits or
benefits resulting from the Order, including trade credits, export credits or
the refund of duties, taxes, or fees, belong to Buyer. Seller will provide all
information and certificates (including USMCA Certificates of Origin) necessary
to permit Buyer (or Buyer s customers) to receive these benefits or credits.
Seller agrees to fulfill any customs or USMCA related obligations, origin
marking or labeling requirements, and local content origin requirements. Export
licenses or authorizations necessary for the export of Products are Seller s
responsibility unless otherwise stated in the Order, in which case Seller will
provide the information required to enable Buyer to obtain the licenses or
authorizations. No import shall be made on behalf of the Buyer by the Seller in
the importing country. Seller will promptly notify Buyer in writing of any
material or components used by Seller in filling the Order that Seller
purchases in a country other than the country in which the Products are
delivered. Seller will furnish any documentation and information necessary to
establish the country of origin or to comply with the applicable country s
rules of origin requirements. Seller will promptly advise Buyer of any material
or components imported into the country of origin and any duty included in the
Products purchase price. If Products are manufactured in a country other than
the country in which Products are delivered, Seller will mark Products Made in
[country of origin]. Seller will provide to Buyer and the appropriate
governmental agency the documentation necessary to determine the admissibility
and the effect of entry of Products into the country in which Products are
delivered. Seller warrants that any information that is supplied to Buyer about
the import or export of Products is true and that all sales covered by the
Order will be made at not less than fair value under the anti-dumping laws of
the countries to which the Products are exported.
7.
Inspection; Non-Conforming Goods/Services; Audit.
Buyer has
the right to inspect and test the Products at any time before delivery and may
enter Seller s facility to inspect the facility, Products, materials, and any
of Buyer s property related to the Order. Buyer s inspection of Products,
regardless of when occurred, does not constitute acceptance of any
work-in-process or finished goods. Buyer s acceptance, inspection, or failure
to inspect does not relieve Seller of any of its responsibilities or
warranties. Nothing in the Order releases Seller from the obligation of
testing, inspection and quality control. If defective Products are shipped to
and rejected by Buyer, the quantities under the Order will be reduced unless Buyer
otherwise notifies Seller. Seller will not replace reduced quantities without a
new Material Release from Buyer. In addition to other remedies available to Buyer:
(i) Seller agrees to accept return, at Seller s risk
and expense at full invoice price, plus transportation charges, and to replace
defective Products as Buyer deems necessary; (ii) Buyer may have corrected at
any time prior to shipment from Buyer s plant Products that fail to meet the
requirements of the Order; and/or (iii) Seller will reimburse Buyer for all
reasonable expenses that result from any rejection or correction of defective
Products. Seller will document corrective actions within a reasonable period
after receipt of a defective sample and will take whatever measures necessary
to correct the defect. Payment for nonconforming or conforming Products is not
an acceptance, does not limit or impair Buyer s right to assert any legal or
equitable remedy, and does not relieve Seller s responsibility for latent or
any other defects. Upon reasonable notice to Seller, Buyer or its direct
customers may conduct a routine audit at Seller s production facility for the
purpose of quality, cost or delivery verification. Seller will ensure that the
terms of its contracts with its subcontractors provide Buyer and its customers
with all of the rights specified in these Terms and
Conditions.
8.
Payment.
Unless
different payment terms are stated in the Order, an applicable Amendment, or
required by law, payment on Proper Tax Invoices will be processed 90 days from
the invoice posting date on the next scheduled payment run. Invoices for
tooling and/or capital equipment must be issued only as approved, as provided
in the Order. Buyer may withhold payment pending receipt of evidence, in the
form and detail requested by Buyer, of the absence of any liens, encumbrances,
or claims on Products provided under the Order. Payment will be made in the
currency expressly stated in the Order; if no such currency is noted, payment
will be made in U.S. Dollars.
9.
Changes.
Buyer
reserves the right to direct changes, or to cause Seller to make changes, to
drawings, specifications, samples or descriptions of Products. Buyer also
reserves the right to otherwise change the scope of the work covered by the
Order, including work with respect to such matters as inspection, testing or
quality control. Buyer may also direct the supply of raw materials from itself
or from third parties. Seller will promptly make any such requested change. In order for Seller to request a reasonable difference in
price or time for performance as a result of such a change, Seller must notify Buyer
of its request in writing within ten days after receiving notice of the change.
Buyer can request additional documentation from Seller relating to any change
in specifications, price or time for performance. Seller will not make any
change in the Products design, specifications, location of manufacturing,
processing, packing, marking, shipping, price or date or place of delivery
except at Buyer s written instruction or with Buyer s written approval.
10.
Warranties.
SELLER
EXPRESSLY WARRANTS AND GUARANTEES TO BUYER, TO BUYER S SUCCESSORS, ASSIGNS, AND
CUSTOMERS, THAT ALL PRODUCTS DELIVERED TO BUYER WILL: (A) CONFORM TO THE
SPECIFICATIONS, STANDARDS, DRAWINGS, SAMPLES, DESCRIPTIONS, AND REVISIONS AS
FURNISHED TO OR BY BUYER; (B) CONFORM TO ALL APPLICABLE LAWS, ORDERS,
REGULATIONS, AND STANDARDS IN COUNTRIES WHERE PRODUCTS OR OTHER PRODUCTS
INCORPORATING PRODUCTS ARE TO BE SOLD; (C) BE MERCHANTABLE AND FREE OF DEFECTS
IN DESIGN (TO THE EXTENT NOT DESIGNED BY BUYER), MATERIALS AND WORKMANSHIP; (D)
NOT INFRINGE UPON, VIOLATE OR MISAPPROPRIATE THE PATENT, COPYRIGHT, TRADEMARK,
TRADE NAME, TRADE DRESS, TRADE SECRETS, OR ANY OTHER PROPRIETARY OR
INTELLECTUAL PROPERTY RIGHTS OF ANY THIRD PARTY; AND (E) BE SELECTED, DESIGNED
(TO THE EXTENT NOT DESIGNED BY BUYER), MANUFACTURED AND ASSEMBLED BY SELLER
BASED UPON BUYER S STATED USE AND BE FIT AND SUFFICIENT FOR THE PURPOSES
INTENDED BY BUYER. THE WARRANTY PERIOD IS THE LONGEST OF: THREE YEARS FROM THE
DATE BUYER ACCEPTS THE PRODUCTS; THE WARRANTY PERIOD PROVIDED BY APPLICABLE
LAW; OR THE WARRANTY PERIOD OFFERED BY BUYER OR BUYER S CUSTOMER TO END-USERS
OF THE PRODUCTS. FOR ALL SERVICES, SELLER FURTHER WARRANTS THAT ITS WORK WILL
BE PERFORMED IN A PROFESSIONAL AND WORKMANLIKE MANNER, BY PROPERLY LICENSED AND
TRAINED PERSONNEL, CONSISTENT WITH ALL STANDARDS AND SPECIFICATIONS AGREED ON
WITH BUYER, AND OTHERWISE CONSISTENT WITH INDUSTRY STANDARDS. SELLER WILL
IMMEDIATELY NOTIFY BUYER IN WRITING WHEN IT BECOMES AWARE OF ANY INGREDIENT,
COMPONENT, DESIGN, OR DEFECT IN PRODUCTS THAT IS OR MAY BECOME HARMFUL TO
PERSONS OR PROPERTY. BUYER S APPROVAL OF ANY DESIGN, DRAWING, MATERIAL, PROCESS
OR SPECIFICATIONS WILL NOT RELIEVE SELLER OF THESE WARRANTIES. ANY
INDEMNIFICATION OR WARRANTY PAYMENTS WILL BE INVOICED ACCORDING TO APPLICABLE
VAT/GST LAW IN RELEVANT JURISDICTION.
11.
Quality and Development; Required Programs.
Seller
will conform to the quality control standards and inspection system, as well as
related standards and systems (including without limitation the ISO 9000 series
of standards), that are established or directed by Buyer. Seller will also
participate in supplier quality and development programs of Buyer as directed
by Buyer. As requested by Buyer at any time, unless otherwise specified in an
applicable Country Amendment, Seller will participate in and comply with the Buyer s
programs and standards made available to Seller including (a) Supplier
Standards Manual, (b) supplier performance evaluations, (c) minority/women-owned
business expectations. If there is any discrepancy between any part of the
above programs or standards and an express provision of these Terms, these
Terms will control.
12. No
Solicitation.
Except to
the extent prohibited by law, Seller shall not, without the express written
consent of an officer of Buyer, recruit or solicit any Buyer employee during
the term of this Agreement and for a period of one (1) year thereafter. In the
event of Seller s breach of this provision, Buyer may proceed against Seller by
way of injunction or otherwise to restrain or prevent the continuance of such
breach. Moreover, in respect of each such breach (each occurrence or repetition
thereof constituting a separate breach event), Seller shall pay on demand to Buyer
an amount equal to such employee s prior year s compensation as a genuine
pre-estimate of damages and not as a penalty, the whole without prejudice to Buyer s
right to claim, institute legal proceedings for and collect such greater amount
of damages as may be sustained by Buyer. It is understood and agreed between
the parties that this provision is reasonable and necessary for the protection
of Buyer s business, which is essential to forming this Agreement.
13.
Utilization of Minority, Women Business Enterprises ( MWBE ) (United States
Only).
Seller
recognizes the benefits of purchasing goods and services from minority and
women owned business enterprises certified as MBE Minority Business Enterprise
by the National Minority Supplier Development Council or WBENC Women Business
Enterprise Council and shall establish goals for utilization and drive
coordination of Seller s supplier Diversity Program with Buyer s efforts. An
MWBE is a for-profit enterprise, regardless of size, physically located in
the United States or its trust territories, which is owned, operated and
controlled by minority group members (United States citizens who are African-
American, Hispanic-American, Native American,
Asian-Pacific American and Asian-Indian American). Ownership by minority
individuals means that the business is at least 51% (or such lesser percentage
as may be established by the National Minority Supplier Development Council
( NMSDC ) or the Women s Business Enterprise National Council ( WBENC ) as
sufficient to be certified as and/or deemed to be a minority-owned business)
owned by such individuals or, in the case of a publicly-owned business, at
least 51% (or such lesser percentage as may be established by the NMSDC or
WBENC as sufficient to be certified as and/or deemed to be a minority-owned
business) of the stock is owned by one or more such individuals; and further,
that the management and daily operations are controlled by those minority group
members. Seller agrees to provide MWBE s the maximum practicable opportunity to
participate in the subcontracts and orders it may award in connection with this
Agreement. The target goal for utilization of MWBE s under this Agreement is
set at fifteen percent (15%); the material failure, if any, to meet this target
goal shall constitute a default by Seller of its obligations under this
Agreement. Seller will require a minority/women-owned certification by one of
the affiliated local Councils of the NMSDC or WBENC from any firm claiming to
be an MWBE. Seller will report on a quarterly basis the MWBE participation in this
Agreement, including without limitation an identification of each MWBE
utilized, the goods and/or services procured from each MWBE
and the total amount paid to each MWBE in connection therewith.
13.1
Utilization of Minority/ Women-Owned Business Enterprises Waived if the Seller
Allows Buyer to pay sub-tier MWBE suppliers directly that work for Seller on Buyer s
projects. The target goal for utilization of MWBE s that Buyer would pay
directly under this Agreement is still set at fifteen percent (15%); the
material failure, if any, to meet this target goal shall constitute a default
by Seller of its obligations under this Agreement. Seller will require a MWBE
certification by one of the affiliated local Councils of the NMSDC or WBENC
from any firm claiming to be an MWBE. Seller will report on a monthly basis the
MWBE participation in this Agreement, including without limitation an
identification of each MWBE utilized, the goods and/or services procured from
each MWBE and the total amount Buyer should pay to
each MWBE in connection therewith.
14.
Service Literature.
Upon
request, Seller will make product brochures, service literature, and other
materials available at no additional charge to support Buyer s sales and
support activities.
15.
Remedies.
The rights
and remedies reserved to Buyer in the Order and these Terms will be cumulative
with and in addition to all other or legal or equitable remedies. Seller will
reimburse Buyer for any incidental or consequential damages caused by Seller s
breach or by providing nonconforming Products, including without limitation
costs, expenses and losses incurred directly or indirectly by Buyer or its
customer(s) (a) in inspecting, sorting, repairing or replacing the
nonconforming Products, (b) resulting from production or supply interruptions,
(c) conducting recall campaigns or other corrective service actions, or (d)
resulting from personal injury (including death) or property damage caused by
the nonconforming Products. Consequential damages include reasonable
professional fees incurred by Buyer. If requested by Buyer, Seller will enter
into a separate agreement for the administration or processing of warranty
chargebacks for nonconforming Products, and will
participate in and comply with warranty reduction or related programs as
directed by Buyer that relate to the Products. In any action brought by Buyer
to enforce Seller s obligation to produce and deliver Products under the Order,
the parties agree that Buyer does not have an adequate remedy at law and Buyer
is entitled to specific performance of Seller s obligations under the Order.
16.
Compliance with Laws, Regulations, and Statutes; Ethics.
Seller,
and any Products supplied by Seller, will comply with all laws, regulations,
and statues in the jurisdiction in which the Agreement applies, including with
all applicable laws, rules, regulations, orders, conventions, ordinances and
standards that relate to (a) the manufacture, labeling, transport, import,
export, licensing, approval or certification of the Products, and (b)
environmental matters, hazardous materials, hiring, wages, hours and conditions
of employment, subcontractor selection, discrimination, occupational health or
safety and motor vehicle safety. Seller shall obtain all applicable permits and
licenses required to perform its obligations hereunder. The Order incorporates
by reference all clauses required by these laws. All materials used by Seller
in the Products or in their manufacture will satisfy current governmental and
safety constraints on restricted, toxic and hazardous materials as well as
environmental, electrical and electromagnetic considerations that apply to the
country of manufacture, sale or destination. A list of restricted substances is
available at https://www.airdistribution.com/suppliers/restricted-substances. In
addition to Seller s other obligations under this Agreement, Seller agrees to
indemnify and hold Buyer and its customers harmless from and against any loss,
damage, and expenses sustained because of Seller s noncompliance with any
applicable law, regardless of whether such laws are enumerated in this
Agreement.
16.1 Ethics.
Buyer has established an Ethics Policy as described and accessible on the Buyer s
website at https://www.airdistribution.com/ethics and expects Seller and
Seller s Affiliates and each of their employees and contractors to abide by
this policy or an equivalent ethics policy of their own. Seller acknowledges
that it has reviewed its supply chain security procedures and certifies that in
the countries in which Seller is doing business, Seller does and shall (a)
comply with laws prohibiting slavery and human trafficking and (b) not use
labor from persons of less than minimum working age. Seller acknowledges that
it and its personnel and its Affiliate s personnel have a responsibility to
bring any concerns related to these policies to Buyer through its confidential
Internet-reporting service, the link for which can be found at https://www.airdistribution.com/ethics
or by using Buyer s confidential, toll-free integrity helpline for your country,
the number for which can be found at https://airdistribution.ethicspoint.com.
16.2 U.S.
Federal Government Contract Requirements. If Buyer notifies Seller that any
Products will be used in performing work under a prime or higher
tier-subcontract by the U.S. Government, Seller shall comply with the following
provisions of the Federal Acquisition Regulation (FAR), 48 CFR Part 52: (i) 52.203-13, Contractor Code of Business Ethics and
Conduct (Apr 2010) if the subcontract exceeds $5,000,000 and has a performance
period of more than 120 days; (ii) 52.203-15, Whistleblower Protections Under
the American Recovery and Reinvestment Act of 2009 (Jun 2010) if the
subcontract is funded under the Recovery Act; (iii) 52.219-8, Utilization of
Small Business Concerns (Jan 2013) if the subcontract offers further
subcontracting opportunities. If the subcontract (except subcontracts to small
business concerns) exceeds $550,000 ($1,000,000 for construction of any public
facility), the subcontractor must include 52.219-8 in lower tier subcontracts
that offer subcontracting opportunities; (iv) 52.222-26, Equal Opportunity (Mar
2007); (v) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans
of the Vietnam Era, and Other Eligible Veterans (Sept 2010); (vi) 52.222-36,
Affirmative Action for Workers with Disabilities (Oct 2010); (vii) 52.222-40,
Notification of Employee Rights Under the National Labor Relations Act (Dec
2010) (E.O. 13496), if flow down is required in accordance with paragraph (f)
of FAR clause; (viii) 52.222-50, Combating Trafficking in Persons (Feb 2009);
(ix) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels
(Feb 2006), if flow down is required in accordance with paragraph (d) of FAR
clause 52.247-64; (x) 52.223.99, Ensuring Adequate COVID-19 Safety Protocols
for Federal Contractors (Oct 2021) (Deviation), if flow down is required in
accordance with paragraph (d) of FAR clause 52.223.99; and (xi) 48 CFR
252.204-7012, Safeguarding Covered Defense Information and Cyber Incident
Reporting (Dec 2019), if covered defense information ( CDI ) which is unclassified
controlled technical information or other information, as described in the
Controlled Unclassified Information ( CUI ) Registration at
www.archives.gov/cui/registry/category-list.html, is provided to the Seller by
or on behalf of the U.S. Department of Defense ( DoD ) in support of the
performance of this Contract; or collected, developed, received, transmitted,
used, or stored by or on behalf of the Seller in support of the performance of
this Contract. As used in the referenced FAR clauses, Contract means this
Agreement; Contracting Officer means the U.S. Government Contracting Officer;
Contractor and Offeror means Seller; Prime Contract means the prime
contract between Buyer and the Federal government; and Subcontract means any
contract placed by Seller or lower-tier subcontracts under this Agreement.
Seller further agrees to supply the information requested by Buyer for
compliance with Subcontracting Reporting Representations of FAR 52.204-10 and
product country of origin requirements, including but not limited to the
American Recovery and Reinvestment Act (Public Law 111-5, Sec. 1605, 123 Stat.
115, 303 (Feb. 17, 2009) ( ARRA ); the Buy American Act (41 USC 10a-10d); Trade
Agreements identified at 48 CFR 25.400; and Buy America requirements of 49 U
SC 5323j and 49 CFR Part 661.
Seller
agrees to the following requirements: (i) to verify
supplier status through the "Qualified Products Database" (QPD) and
purchase only from qualified manufacturers listed. QPD database is located at
https://qpldocs.dla.mil/default.aspx QPD - Qualified Products Database
(dla.mil); and (ii) that some or all of our customers
flow-down document EB-2678 are incorporated by reference in these terms and
conditions.
16.3. NDAA
Compliance (Applicable to Projects in which US Federal Funding or Contract is
Involved). By furnishing Products and performing under this Agreement, Seller represents
and warrants that all such Products (1) are fully compliant with all applicable
laws governing such Products in the countries in which they are used and
exported to, including, but not limited to: (i) the
US John S. McCain National Defense Authorization Act for Fiscal Year 2019
effective August 13, 2018 (NDAA), and specifically, Section 889 of the NDAA. A
copy of the NDAA is available at: House Bill 5515; and (2) use NDAA-compliant
chipsets and do not employ any SoC (System on Chip), or other components
capable of processing software, from the banned Chinese companies.
16.4
Medical Devices (Including Elevated Body Temperature Readers). To the extent
the Products require regulatory approval as a medical device for such Products
to be imported, resold, or used in a given
jurisdiction, upon Buyer s request, Seller shall cooperate in good faith with Buyer
to pursue and obtain such approvals. The relative responsibilities of the
parties to pursue and obtain such approvals in a given
jurisdiction shall be agreed to by the parties in good faith. Seller shall also
provide any documentation (and future updates) and labeling for the Products as
reasonably requested by Buyer to comply with applicable medical device
regulations.
17.
Customer Requirements.
As
directed by Buyer in writing, Seller agrees to comply with the applicable terms
of any agreements between Buyer and its customers to which Buyer provides the
Products. Buyer may in its discretion supply Seller with information regarding
purchase orders from its customers. Seller will be responsible for ascertaining
how such customer purchase order information affects Seller s obligations under
the Order, and Seller will meet all such disclosed customer terms to the extent
within Seller s control. By written notice to Seller, Buyer may elect to have
the provisions of this Section prevail over any conflicting term between the Buyer
and Seller.
18.
Indemnification; Proprietary Rights Indemnification; Infringement Claims
18.1 INDEMNIFICATION.
TO THE FULLEST EXTENT PERMITTED BY LAW, SELLER WILL DEFEND, INDEMNIFY AND HOLD
HARMLESS THE BUYER, BUYER S CUSTOMERS (BOTH DIRECT AND INDIRECT), AND USERS OF
THE PRODUCTS AND ALL OF THEIR RESPECTIVE AGENTS, SUCCESSORS, AND ASSIGNS
(COLLECTIVELY, BUYER INDEMNITEES ), AGAINST ALL DAMAGES, LOSSES, CLAIMS,
LIABILITIES AND EXPENSES (INCLUDING REASONABLE ATTORNEYS AND OTHER
PROFESSIONAL FEES, SETTLEMENTS AND JUDGMENTS) TO THE EXTENT ARISING OUT OF OR
RELATED TO THIS AGREEMENT. IF SELLER PERFORMS ANY WORK ON BUYER S OR BUYER S
CUSTOMER S PREMISES OR UTILIZES THE PROPERTY OF BUYER OR BUYER S CUSTOMER,
WHETHER ON OR OFF BUYER S OR BUYER S CUSTOMER S PREMISES: (A) SELLER WILL
EXAMINE THE PREMISES TO DETERMINE WHETHER THEY ARE SAFE FOR THE REQUESTED
SERVICES AND WILL ADVISE BUYER PROMPTLY OF ANY SITUATION IT DEEMS TO BE UNSAFE;
(B) SELLER S EMPLOYEES, CONTRACTORS, AND AGENTS WILL COMPLY WITH ALL
REGULATIONS THAT APPLY TO THE PREMISES AND MAY BE REMOVED FROM BUYER S PREMISES
AT BUYER S DISCRETION; (C) SELLER S EMPLOYEES, CONTRACTORS, AND AGENTS WILL NOT
POSSESS, USE, SELL, TRANSFER OR BE UNDER THE INFLUENCE OF ALCOHOL OR UNAUTHORIZED,
ILLEGAL, OR CONTROLLED DRUGS OR SUBSTANCES ON THE PREMISES; AND (D) TO THE
FULLEST EXTENT PERMITTED BY LAW, SELLER WILL INDEMNIFY AND HOLD BUYER, BUYER
INDEMNITEES HARMLESS FROM AND AGAINST ANY LIABILITY, CLAIMS, DEMANDS OR
EXPENSES (INCLUDING REASONABLE ATTORNEYS AND OTHER PROFESSIONAL FEES,
SETTLEMENTS AND JUDGMENTS) FOR DAMAGES TO THE PROPERTY OF OR PERSONAL INJURIES
TO BUYER, BUYER INDEMNITEES, OR ANY OTHER PERSON OR ENTITY TO THE EXTENT
ARISING FROM OR IN CONNECTION WITH SELLER S WORK ON THE PREMISES OR SELLER S
USE OF BUYER S OR BUYER S CUSTOMER S PROPERTY, EXCEPT TO THE EXTENT CAUSED BY BUYER S
SOLE NEGLIGENCE. ANY INDEMNIFICATION OR WARRANTY PAYMENTS WILL BE INVOICED
ACCORDING TO APPLICABLE VAT/GST LAW IN RELEVANT JURISDICTION.
18.2
Proprietary Rights; Indemnification. Seller agrees (a) to defend, hold harmless
and indemnify Buyer, its successors and customers against claims of direct or
contributory infringement or inducement to infringe any proprietary right
(including any patent, trademark, copyright, moral, industrial design right or
misuse or misappropriation of trade secret) and against any resulting damages
or expenses, including attorneys and other professional fees, settlements and
judgments, arising in any way in relation to Products procured or provided by
Seller (including without limitation their manufacture, purchase, use and/or
sale), including such claims where Seller has provided only part of Products,
and Seller expressly waives any claim against Buyer that such infringement
arose out of compliance with Buyer s specification, except to the extent such
infringement is actually embodied in designs created by Buyer and provided
inwriting to Seller, (b) to waive any claim against Buyer, including any
hold-harmless or similar claim, in any way related to a third-party claim
asserted against Seller or Buyer for infringement of any proprietary right
(including any patent, trademark, copyright, moral, industrial design right or
misuse or misappropriation of trade secret), (c) that Buyer and its
subcontractors and direct or indirect customers have the worldwide, irrevocable
right to repair, reconstruct or rebuild, and to have repaired, reconstructed or
rebuilt, Products delivered under the Order without payment of any royalty or
other compensation to Seller, (d) that manufactured parts based on Buyer s
designs, drawings or specifications may not be used for Seller s own use or
sold to third parties without Buyer s express written consent, (e) to assign to
Buyer each invention, discovery or improvement (whether or not patentable) that
is conceived or first reduced to practice by Seller, or by any person employed
by or working under the direction of Seller, in the performance of the Order,
(f) to promptly disclose in an acceptable form to Buyer all such inventions,
discoveries or improvements and to cause its employees to sign any papers
necessary to enable Buyer to obtain title to and to file applications for
patents throughout the world, and (g) to the extent that the Order is issued
for the creation of copyrightable works, that the works will be considered works
made for hire, and to the extent that the works do not qualify as such, to
assign to Buyer upon delivery thereof all right, title and interest in all
copyrights and moral rights therein (including any source code). Except as
expressly agreed by Buyer in a signed writing, all Products or other
deliverables provided under the Order (including without limitation computer
programs, technical specifications, documentation and manuals) will be original
to Seller and will not incorporate any intellectual property rights (including
copyright, patent, trade secret or trademark rights) of any third party. Except
as expressly agreed by Buyer in a signed writing, all Products or other
deliverables provided under the Order, and all related intellectual property
rights, are owned solely by Buyer. Buyer shall also retain all intellectual
property rights related to energy efficiency improvements and their related
benefits (including, but not limited to, white tag credits, green tag credits,
federal tax incentives, state or municipal tax credits, and advertising rights)
for products or services which Buyer purchases from Seller/Contractor which may
directly or indirectly increase the energy efficiency of the products or
facilities of Buyer or Buyer s customers. Seller will ensure that the terms of
its contracts with its subcontractors and employees are consistent with the
terms of this Section. At no additional cost, Seller will grant Buyer a license
to use any intellectual property owned by Seller that is necessary or incident
to the reasonably intended use or application of the Products.
18.3
Infringement Claims. In the event of a claim or allegation of infringement or
misappropriation, in addition to providing the indemnity required by Sections
18.1 and 18.2, Seller at its sole expense shall within forty-five (45) calendar
days after receiving notice of the claim or allegation: (i)
obtain for Indemnitees the perpetual right or license to continue to use the
affected Product, (ii) modify the affected Product to make it non-infringing,
provided the modified Product must have at least the same functionality of the
original Product and not be more expensive to use or maintain, (iii) replace
the Product with a non-infringing Product, provided the replacement Product
must have at least the same functionality of the original Product and not be more
expensive to use or maintain, or, if Seller is unable to accomplish the
remedies in (i), (ii) or (iii) after using
commercially reasonable efforts, then (iv) refund Indemnitees the unamortized
portion of the purchase price of the Product based on a seven (7) year straight
line amortization.
19.
Insurance.
The
following requirements shall apply to any and all work
under the Order. Compliance is also required by all contractors and
subcontractors of any tier ( Contractor ). Seller or any of its Contractors
shall not commence any work of any kind under the Order until all insurance
requirements contained in these Terms have been complied with and a Certificate
of Insurance (PDF is acceptable) and any other documents required. All
insurance required by these Terms shall be maintained until all of Seller s
obligations under the Order, including any extensions thereto, have been
fulfilled. Approval or acceptance of the insurance by Buyer shall not relieve
or decrease the liability of the Seller or Contractor hereunder and failure to
maintain insurance shall constitute a material breach of these Terms.
19.1
Standard Conditions Rating. Any and all companies
providing insurance required under the Order must meet certain minimum
financial security requirements. These requirements conform to the ratings
published by A.M. Best & Co. in the current Best s Key Rating Guide
Property- Casualty. The ratings for each company must be indicated on the
Certificate of Insurance Form. All insurance policies must be written by
companies with a current Best s rating (as set forth in the most current
edition of Best s Key Rating Guide, published by A.M. Best and Company), of
A-VIII or better or equivalent rating of another rating agency. 19.2
Cancellation. Seller shall provide, without exception, at least thirty (30)
days written notice before any cancellation of insurance unless for
non-payment of premium. Evidence of such notice appearing on the Certificate of
Insurance and on any and all insurance policies
required under this Order will serve as proof of compliance. For non-payment of
premium cancellations, Seller shall provide ten (10) days written cancellation
notice.
19.3
Waiver of Subrogation. Seller/Contractor waives its right of recovery and will
cause their insurers to waive their rights of subrogation under all insurance
policies required, including their respective agents and employees.
Seller/Contractor hereby releases Buyer and Buyer s Affiliates, and their
directors, officers, and employees, for losses or claims for bodily injury,
property damage, or other insured claims arising out of performance under this
Agreement.
19.4
Additional Insured. Buyer and any other entities as may be reasonably requested
shall be named as additional insured under the CGL and Auto policies with
respect to work performed under the Order.
19.5
Primary. It is expressly agreed and understood by and between Seller and its
Contractors and Buyer and Owner that the insurance afforded the additional
insureds shall be the Primary insurance and that any other insurance carried by
Buyer and/or Owner shall be excess of all other insurance carried by Seller or
its Contractor and shall not contribute with the Seller s or its Contractor s
insurance.
19.6
Coverage Limits. The following minimum insurance coverage and limits are
required. Where insurance coverage and/or limits are mandated by local law or
statue, local requirements apply subject to the minimum limits stated below.
The procurement and maintenance of the below insurance coverage shall not limit
or affect any liability which Seller or its Contractor may have by virtue of
this Agreement. All insurance policies related to the minimum coverage and
limits should be issued on an occurrence form (with the
exception of Professional Liability to which a claims made policy is
acceptable as long as the retroactive date precedes the date of this contract).
All limits are stated in U.S. Dollars. Type of Insurance Minimum Limits
Commercial General Liability ( CGL )*, insurance for bodily injury and property
damage arising from premises, operations, personal injury, products / completed
operations, and contractual liability covering the indemnity provision as set
forth in the Indemnification section $5,000,000 Per Occurrence, General
Aggregate, Product and Completed Operations Aggregate, Personal & Advertising
Injury Automobile Liability ( Auto ) covering all autos used in connection with
the work performed $2,000,000 combined single limit covering property damage
and bodily injury Workers Compensation Statutory Employer s Liability
$1,000,000 each accident, each employee, each disease policy limit
Professional Liability (if applicable) $1,000,000 each claim Cyber Liability
(Required if Seller s products or services access data or networks of Buyer or Buyer s
customers $2,000,000 annual aggregate Blanket Fidelity Bond (Crime Insurance)
Where and as applicable Payment & Performance and/or Labor & Material
Bonds Where and as applicable. *CGL limits may be met with a combination of
General Liability and Umbrella/Excess Liability policy limits.
20.
Sustainability.
Buyer and
Seller hereby recognize the value in supporting initiatives which strive to
achieve excellence in environmental and social performance. While this
Agreement defines the parameters in which the parties will conduct business and
seek mutually advantageous financial advantage, the parties agree that there is
a recognition, belief in, and practice of the principles of sustainable
business woven into the fabric of how they will conduct themselves. Elements
which the parties will consider include: (1) the Global Reporting Initiative
support (GRI - https://www.globalreporting.org/) including development of a
Sustainability Report in alignment with GRI reporting guidelines; (2) promoting
diversity in the supplier base. For the US, Reference the National Minority
Supplier Development Council (NMSDC www.nmsdc.org); (3) taking voluntary
initiatives to reduce environmental impacts including efforts to improve energy
efficiency, control greenhouse gas emissions, recycle materials, curtail or
phase out use of toxic substances, minimize waste, conduct life-cycle
assessments of products, and promote greening of the supply chain ; (4)
supporting safe, healthful workplaces and communities, hiring and promoting
employees without discrimination, paying competitive wages and benefits, and
being responsible citizens in communities where the parties operate; and (5)
participating in the Carbon Disclosure Project (https://www.cdproject.net)
reporting requirements as requested by Buyer.
21.
Termination.
In
addition to all other Buyer rights, Buyer may terminate all or any part of the
Order at any time and for any reason by giving written notice to Seller. Upon
receipt of the notice, and unless otherwise directed by Buyer, Seller will: (1)
promptly terminate all work under the Order; (2) transfer title and deliver to Buyer
the finished Products, the work in process, and the parts and materials that
Seller reasonably produced or acquired according to quantities ordered by Buyer
and that Seller cannot use in producing goods for itself or for others; (3)
verify and settle any claims by subcontractors for actual costs incurred
directly as a result of the termination and ensure the recovery of materials in
subcontractors possession; (4) take actions reasonably necessary to protect
property in Seller s possession in which Buyer has an interest until disposal
instruction from Buyer has been received; and (5) upon Buyer s reasonable
request, cooperate with Buyer in transferring the production of Products to a
different supplier. Upon termination, Buyer shall pay Seller: (a) the Order
price for all finished Products in the quantities ordered by Buyer that conform
to the Order; (b) Seller s reasonable, actual cost of work-in-process and the
parts and materials transferred to Buyer under part (2) above; (c) Seller s
reasonable actual costs of settling claims regarding its obligations to its
subcontractors to the extent directly caused by the termination; and (iv) Seller s
reasonable actual cost of carrying out its obligation under subsection (4).
Under no circumstances shall Buyer be required to pay Seller any indirect or
consequential damages or fees regardless if directly
incurred or on account of claims by Seller s subcontractors. Indirect fees
include those related to loss of anticipated profit, unabsorbed overhead,
interest on claims, product development and engineering costs, tooling,
facilities and equipment rearrangement costs or rental, unamortized capital or depreciation
costs, finished goods, work-in-process or raw materials in amounts exceeding
those authorized in the Material Releases, or general administrative burden
charges from termination of the Order. Buyer s obligation upon termination
under this Section will not exceed the obligation Buyer would have had to
Seller in the absence of termination. Seller will furnish to Buyer, within one
month after the date of termination (or such shorter period as may be required
by Buyer s customer), its termination claim, which will consist exclusively of
the items of Buyer s obligation to Seller that are expressly permitted by this
Section. Buyer may audit Seller s records before or after payment to verify
amounts requested in Seller s termination claim. Buyer will have no obligation to
pay Seller under this Section if Buyer terminates the Order or portion thereof
because of a default or breach by Seller.
21.1
Insolvency. The Order may be terminated immediately by Buyer without liability
to Seller if any of the following or comparable events occur, and Seller will
reimburse Buyer for all costs incurred by Buyer in connection with any of the
following, including without limitation attorneys and other professional fees
(a) Seller becomes insolvent, (b) Seller files a voluntary petition in
bankruptcy, (c) an involuntary petition
in bankruptcy is filed against Seller; (d) a receiver or trustee is appointed
for Seller; (e) Seller needs accommodations from Buyer, financial or otherwise,
in order to meet its obligations under the Order; or (f) Seller executes an
assignment for the benefit of creditors.
21.2
Termination for Breach or Nonperformance. Buyer may terminate all or any part
of the Order, without liability to Seller, if Seller: (a) repudiates, breaches
or threatens to breach any of the terms of the Order; (b) fails or threatens
not to deliver Products or perform services in connection with the Order; (c)
fails to make progress or to meet reasonable quality requirements so as to
endanger timely and proper completion or delivery of Products and does not
correct the failure or breach within 10 days (or such shorter period of time if
commercially reasonable under the circumstances) after receipt of written
notice from Buyer specifying the failure or breach; or (d) enters or offers to
enter into a transaction that includes a sale of a substantial portion of its
assets used for the production of Products for Buyer or a merger, sale or
exchange of stock or other equity interests that would result in a change in
control of Seller. Seller will notify Buyer within ten days after entering into any negotiations that could lead to the
situation specified in subsection (d) above, provided that upon Seller s
request, Buyer will enter into an appropriate nondisclosure agreement related
to information disclosed to Buyer in relation to such transaction.
21.3 Force
Majeure. To the extent permitted by law, any delay or failure of either Party
to perform its obligations will be excused if and to the extent that it is
caused by an event or occurrence beyond the reasonable control of the Party and
without its fault or negligence, such as acts of God; restrictions,
prohibitions, priorities or allocations imposed or actions taken by a
governmental authority; embargoes; fires; explosions; natural disasters; riots;
civil unrest; wars; sabotage; inability to obtain power; or court injunction or
order (a Force Majeure Event ). The change in cost or availability of
materials or components based on market conditions or Seller s actions will not
constitute a Force Majeure Event. As soon as possible (but no more than one
full business day) after the Force Majeure Event occurred, Seller will provide
written notice describing such delay and assuring Buyer of the anticipated
duration of the delay and the time that the delay will be cured. During the
delay or failure to perform by Seller, Buyer may at its option (a) purchase
Products from other sources and reduce its schedules to Seller by such
quantities, without liability to Buyer, (b) require Seller to deliver to Buyer
at Buyer s expense all finished goods, work in process and parts and materials
produced or acquired for work under the Order, or (c) have Seller provide
Products from other sources in quantities and at a time requested by Buyer and
at the price set forth in the Order. In addition, Seller at its expense will take
all necessary actions to ensure the supply of Products to Buyer for a period of
at least 30 days during any anticipated labor disruption or resulting from the
expiration of Seller s labor contracts. For the avoidance of doubt, (a)
financial difficulties or the inability of either party to make a profit or
avoid a financial loss, (b) changes in prices or market conditions, including
the general lack of availability of materials, premiums, labor, or energy, or
(c) the financial inability of a party to meet its obligations hereunder shall
not constitute a Force Majeure Event.
22.
Technical Information Disclosed to Buyer.
Seller
agrees not to assert any claim against Buyer, Buyer s customers, or their
respective suppliers, with respect to any technical information that Seller has
disclosed or may disclose to Buyer in connection with the Products covered by
the Order, except to the extent expressly covered by a separate written
confidentiality and/or license agreement signed by Buyer or by a valid patent
expressly disclosed to Buyer before or at the time of the Order.
23. Buyer s
Property.
All
tooling (including fixtures, gauges, jigs, patterns, castings, cavity dies and
molds, with all related appurtenances, accessions, and accessories), packaging
and all documents, standards or specifications, trade secrets, proprietary
information and other materials and items furnished by Buyer, either directly
or indirectly to Seller to perform the Order or for which Buyer has agreed to
reimburse Seller (collectively, Buyer s Property ), will become Buyer s
property (including passage of title) as it is fabricated or acquired, and will
remain Buyer s property regardless of payment. Buyer s Property will be held by
Seller or by a third party, to the extent that Seller has transferred
possession of Buyer s Property to a third party, on a bailment basis as a
bailee-at-will. Seller bears the risk of loss of and damage to Buyer s
Property. Seller is solely responsible for inspecting, testing, and approving
all Buyer s Property before any use, and Seller assumes all risk of injury to
persons or property arising from Buyer s Property. Buyer s Property will be
housed, maintained, repaired, and replaced by Seller at Seller s expense in
good working condition capable of producing Products meeting all applicable
specifications, will not be used by Seller for any purpose other than the
performance of the Order, will be deemed to be personal property of Buyer, will
be conspicuously marked by Seller as the property of Buyer, will not be commingled
with the property of Seller or with that of a third person, and will not be
moved from Seller s premises without Buyer s approval. Seller will insure Buyer s
Property with full fire and extended coverage insurance for its replacement
value. Any replacement of Buyer s Property will become Buyer s property. Seller
may not release or dispose Buyer s Property to any third party without the
express written permission of Buyer. Buyer will have the right to enter
Seller s premises to inspect Buyer s Property and Seller s records regarding Buyer s
Property. Only Buyer (or Buyer s Affiliates) has/have any right, title or
interest in Buyer s Property, except for Seller s limited right, subject to Buyer s
sole discretion, to use Buyer s Property in the manufacture of Products. Buyer
and Buyer s Affiliates have the right to take immediate possession of Buyer s
Property at any time without payment of any kind. Seller agrees to cooperate
with Buyer if Buyer elects to take possession of Buyer s Property. Effective
immediately upon written notice to Seller, without further notice or legal
action, Buyer has the right to enter the premises of Seller and take possession
of all of Buyer s Property. Seller expressly waives any right to additional
notice or process and agrees to provide Buyer or its nominee(s) with immediate
access to Buyer s Property. Seller grants to Buyer a limited and irrevocable
power of attorney, coupled with an interest, to execute and record on Seller s
behalf any notice financing statements with respect to Buyer s Property that Buyer
determines are reasonably necessary to reflect Buyer s interest in Buyer s
Property. At Buyer s request, Buyer s Property will be immediately released to Buyer
or delivered by Seller to Buyer either (i) FCA
(loaded) transport equipment at Seller s plant, properly packed and marked in
accordance with the requirements of Buyer s selected carrier, or (ii) to any
location designated by Buyer, in which case Buyer will pay Seller the
reasonable costs of delivery. Seller waives, to the extent permitted by law,
any lien or other rights that Seller might otherwise have on any of Buyer s
Property, including but not limited to molder s and
builder s liens.
24.
Seller s Property.
Seller, at
its expense, will furnish, keep in good working condition capable of producing
Products meeting all applicable specifications, and replace
when necessary, all machinery, equipment, tools, jigs, dies, gauges, fixtures,
molds, patterns and other items that are not Buyer s Property and that are
necessary for the production of Products ( Seller s Property ). Seller will
insure Seller s Property with full fire and extended coverage insurance for its
replacement value. If Seller uses Seller s Property to produce goods or
services similar to Products for other customers,
including aftermarket customers, such goods or services will not incorporate
any of Buyer s logos, trademarks, trade names or part numbers. Seller will not
disclose or imply in its marketing efforts that such goods or services are
equivalent to those purchased by Buyer. Seller grants to Buyer an irrevocable
option to take possession of and title to Seller s Property that is special for the production of Products under the Order upon payment
to Seller of its net book value less any amounts that Buyer has previously paid
to Seller for the cost of such items. This option does not apply if Seller s
Property is used to produce goods that are the standard stock of Seller or if a
substantial quantity of like goods are being sold by
Seller to others.
25.
Tooling; Capital Equipment.
This
Section applies only to orders for tooling and/or capital equipment. Buyer will
have access to Seller s premises, prior and after payment, to inspect work
performed and to verify charges submitted by Seller against the Order. The
price set forth in the Order will be adjusted to credit Buyer in the amount, if
any, by which the price exceeds Seller s actual cost as verified. Seller
further agrees to retain all cost records for a period of two years after
receiving final payment of the charges. All tools and equipment are to be made
to the Buyer s specifications (or, where directed by the Buyer, those of the Buyer s
customer). Any exception to such specifications must be stated in writing on
the Order or otherwise in a signed writing by Buyer. To the extent the Order
expressly states that it is for tooling or capital equipment , freight terms
are FCA (loaded) Origin Freight Collect, and Seller should not prepay or add
freight charges.
26.
Set-Off; Recoupment.
In
addition to any right of setoff or recoupment provided by law, all amounts due
to Seller will be considered net of indebtedness of Seller and Seller s
Affiliates to Buyer and Buyer s Affiliates. Buyer will have the right to set
off against or to recoup from any payment or other obligation owed to Seller,
in whole or in part, any amounts due to Buyer or Buyer s Affiliates from Seller
or Seller s Affiliates. Buyer will provide Seller with a statement describing
any offset or recoupment taken by Buyer.
27.
Confidentiality, Protection of Personal Data, Data Security and Investigation;
Noncompliance.
27.1
Confidentiality. Seller may acquire knowledge of Buyer Confidential Information
(as defined below) in connection with its performance hereunder and agrees to
keep such Buyer Confidential Information confidential during and following
termination or expiration of this Agreement. Buyer Confidential Information
includes but is not limited to all information, whether written or oral, in any
form, including, without limitation, information relating to research,
development, products, methods of manufacture, trade secrets, business plans,
customers, vendors, finances, Personal Data (as defined below), work product
and other material or information considered proprietary by Buyer relating to
the current or anticipated business or affairs of Buyer which is disclosed
directly or indirectly to Seller. In addition, Buyer Confidential Information
means any third party s proprietary or confidential information disclosed to
Seller in the course of providing Products to Buyer.
Regardless of whether such information is marked or identified as
confidential, Seller shall keep all such Buyer Confidential Information in
strictest confidence, and further agrees not to disclose or permit disclosure
to others, or use such Buyer Confidential Information
for any purpose other than to fulfill Seller s obligations under the Agreement.
In no event will Seller use less than the degree of care and means that it uses
to protect its own information of like kind, but in any event not less than
reasonable care to prevent the unauthorized use of Buyer Confidential
Information. Following the expiration or termination of the Agreement, upon Buyer s
request, Seller will promptly deliver to Buyer any and all
documents and other media, including all copies thereof and in whatever form
that contain or relate to Buyer s Confidential Information. Seller s
obligations under this Section will continue for a period of five years from
the date of disclosure of Confidential Information unless a longer period is
specified in writing by Buyer or is imposed under a separate non-disclosure
agreement executed between the parties. Notwithstanding anything to the
contrary in this Agreement, any non-disclosure agreement between the parties
that predates the Order will remain in effect except as expressly modified by
this Agreement. The restrictions and obligations contained in this Agreement
will not apply to information that, (a) is already publicly known at the time
of its disclosure by Buyer, (b) becomes publicly known through no fault of
Seller, or (c) Seller can establish by written documentation that such Buyer
Confidential Information was (1) properly in its possession before disclosure
by Buyer, or (2) was independently developed by Seller without use of or reference
to Buyer s Confidential Information.
27.2
Protection of Personal Data. As a result of this Agreement, Seller and Seller s
Affiliates may obtain certain information relating to identified or
identifiable individuals ( Personal Data ), and such Personal Data shall be
considered Buyer Confidential Information. Seller shall have no right, title or
interest in Personal Data obtained by it as a result of
this Agreement. Seller shall, and shall ensure that any Seller s Affiliates
with access to Personal Data: (a) collect, access, maintain, use, process and
transfer Personal Data in accordance with the requirements set forth in this
Section 27 and for the sole purpose of performing Seller s obligation under
this Agreement; (b) comply with Buyer s instructions regarding Personal Data,
as well as all applicable privacy laws, regulations and international accords
or treaties (collectively, Legal Requirements ), and refrain from engaging in
any behavior which renders or is likely to render Buyer in breach of same.
27.3 Buyer
as Data Controller. Buyer will collect, process and transfer Personal Data of
Seller and its personnel, related to the business relationship between it and Buyer,
(for example names, email addresses, telephone numbers) in accordance with Buyer s
Privacy Notice at https://www.airdistribution.com/privacy. Seller acknowledges Buyer s
Privacy Notice and strictly to the extent consent is mandatorily required under
applicable law, Seller consents to such collection, processing and transfer. To
the extent consent to such collection, processing and transfer by Buyer is
mandatorily required from Seller s personnel under applicable law, Seller
warrants and represents that it has obtained such consent.
27.4
Seller as Data Processor. Where Seller acts as Data Processor for Buyer, Seller
shall abide by the Buyer s Global Personal Data Processing Terms available for
download here. In addition, where applicable to the relationship between the
parties, Seller certifies that it understands its obligations under the
California Consumer Privacy Act as a service provider to Buyer, and agrees that
it will not sell Personal Information; retain, disclose, or use Personal
Information (as defined in the California Consumer Privacy Act) for any purpose
other than providing the Services and any Deliverables under an SOW to Buyer as
set forth in this Agreement; or retain or use Personal Data outside of this
direct business relationship between Seller and Buyer. At Buyer s request,
Seller will delete from its records any Personal Data provided by Buyer or
collected by Seller on behalf of Buyer.
27.5 Data
Security. Seller shall take all appropriate legal, organizational, and
technical measures to protect against unlawful and unauthorized processing of
Personal Data or Buyer Confidential Information ( Confidential Data ). Seller
shall maintain reasonable operating standards and security procedures and shall
use best efforts to secure Confidential Data through the use
of appropriate physical and technical organization security measures in
substantially the form shown in the Data Access Agreement available for
download in the Privacy Terms. If requested by Buyer at any time during the
term of this Agreement, Seller shall promptly and accurately complete Buyer s
written information security questionnaire regarding any network, application,
system or device applicable to Seller s access to Confidential Data. Seller
will provide any additional assistance and cooperation that Buyer may
reasonably require during any assessment of the Seller processes in scope to
protect Confidential Data, including providing Buyer with reasonable access to
personnel, information, documentation and application software. Seller shall
promptly, and in no event later than forty-eight (48) hours, notify Buyer in the event that Seller learns or has reason to believe
that any person or entity has breached Seller s security measures or gained
unauthorized access to Confidential Data ( Information Security Breach ). Upon
any such discovery, Seller will (a) investigate, remediate, and mitigate the
effects of the Information Security Breach, and (b) provide Buyer with
assurances reasonably satisfactory to Buyer that such Information Security
Breach will not recur. If Buyer determines that notices (whether in Buyer s or
Seller s name) or other remedial measures (including notice, credit monitoring
services, and fraud insurance) are warranted following a Security Breach,
Seller will, at Buyer s request and at Seller s cost and expense, undertake the
aforementioned remedial actions. Following an
Information Security Breach, Buyer will maintain the right to conduct
Penetration Testing on Seller Systems used to access Confidential Data, or
Seller systems that are used to connect to Buyer s internal systems. On
reasonable notice, in coordination with Seller, Buyer (or Buyer s independent
third-party assessor that is not Seller competitor) may perform penetration
testing or other security assessment on Seller systems used to access
Confidential Data. Buyer will treat information that you disclose in connection
with the Penetration Testing as Seller Confidential Data.
27.6
Investigation; Noncompliance. In the event of an investigation by a data
protection regulator or similar authority regarding Personal Data, Seller shall
provide Buyer with reasonable assistance and support, including, where
necessary, access to Seller s premises to the extent needed to respond to such
investigation. If Seller is unable to comply with the obligations stated in
this Section 27, Seller shall promptly notify Buyer, and Buyer may do one or
more of the following (a) suspend the transfer of Personal Data to Seller, (b)
require Seller to cease processing Personal Data, (c) demand the return or
destruction of Personal Data, or (d) immediately terminate this Agreement. Upon
termination of this Agreement for any reason, Seller shall promptly contact Buyer
for instructions regarding the return, destruction, or other appropriate action
with regard to Personal Data.
28. No
Publicity.
Seller
will not advertise, publish or disclose to third parties (other than to
Seller s professional advisors on a need-to-know basis) in any manner the fact
that Seller has contracted to furnish Buyer the Products covered by the Order
or the terms of the Order, or use any trademarks or trade names of Buyer in any
press release, advertising or promotional materials, without first obtaining
written consent from an Officer of Buyer and such consent may be withheld in Buyer s
sole discretion.
29. Relationship
of Parties.
Seller and
Buyer are independent contracting parties, and nothing in the Order will make
either party the employee, agent, or legal representative of the other for any
purpose. The Order does not grant either Party any authority to assume or to
create any obligation on behalf of or in the name of the other. Seller will be
solely responsible for all employment and income taxes, insurance premiums,
charges, and other expenses it incurs in connection with its performance of the
Order, except as expressly provided in a written agreement signed by Buyer. All
employees and agents of Seller or its respective contractors are employees or
agents solely of Seller or such contractors, and not of Buyer, and are not
entitled to employee benefits or other rights accorded to Buyer s employees. Buyer
is not responsible for any obligation with respect to employees or agents of
Seller or its contractors.
30.
Conflict of Interest.
Seller
represents and warrants that its performance of the Order will not conflict
with any continuing interests or obligations of Seller or its employees or
contractors. Seller further warrants that while the Order is in effect, Seller
and those of its employees and contractors participating in the performance of
the Order will refrain from any activities that could reasonably be expected to
present a conflict of interest with respect to Seller s relationship with Buyer
or its performance of the Order.
31.
Non-Assignment.
Seller may
not assign or delegate its obligations under the Order without Buyer s prior
written consent. In the event of any approved assignment or delegation
authorized by Buyer, Seller shall retain all responsibility for Products,
including all related warranties and claims, unless otherwise expressly agreed
in writing by Buyer.
32.
Divestiture, Acquisitions.
32.1
Divestiture. Should Buyer, from time to time, sell, transfer or otherwise
divest (whether by way of spin-offs, restructurings, reorganizations or
otherwise) itself of the equity ownership, or substantially or a majority of
all of its assets, or any division or business unit (all jointly hereafter
referred to as Divested Unit ), and as part of such divestiture Buyer agrees
to provide transitional services to the Divested Unit following the divestiture
of the Divested Unit, including the continued receipt of the Products by such
Divested Unit, then Buyer shall have the right to do so for the remainder of
the Term of this Agreement after the completion of any such divestiture with no
additional payment to Seller, except for those Purchase Prices set forth in
this Agreement or an applicable Order. Additionally, if a Divested Unit is a
party to a previously issued Order, then Seller agrees to continue to allow the
Divested Unit to continue to obtain Products pursuant to the terms of the
Order, provided that such Divested Unit continues to pay any applicable
Purchase Price due for such Products.
32.2
Acquisitions. If Buyer acquires a business entity ( Acquired Business ) that
receives products or services from Seller pursuant to an existing agreement,
then at Buyer s option, the Acquired Business s agreement with Seller may be canceled
(without penalty), and any further Products provided to the Acquired Business
shall be provided in accordance with this Agreement.
33.
Dispute Resolution; Governing Law; Arbitration; Jurisdiction.
33.1
Dispute Resolution Procedures; Dispute Escalation. If any dispute occurs
between Buyer and Seller arising from, relating to, or in connection with this
Order or the Products that are the subject of this Order, the parties shall
promptly attempt in good faith to resolve same by negotiation by the parties
local authorized representatives. If the parties are unable to resolve such
dispute despite such good faith efforts, the parties shall submit such dispute
to members of their regional leaders. At any time, at Buyer s election, the
parties shall participate in mediation to assist in resolving the dispute. The
location of the mediation shall be in Plano, Texas, unless both parties agree
in writing to a different location. The costs of the mediation shall be borne
equally by the parties. If the parties are unable to agree on a resolution
after exhausting these procedures, either party may seek resolution pursuant to
the provisions of Section 33.2 (Governing Law; Jurisdiction; Arbitration
Provision).
33.2
Governing Law; Jurisdiction; Arbitration. Unless stated otherwise in an
Amendment executed by the Buyer and Seller, the construction, interpretation,
and performance hereof and all transactions hereunder, including the resolution
of any claims or disputes arising from, related to, or in connection with this
Order, or the Products that are the subject of this Order, will be governed by
the laws of the State of Texas, USA without regard to or application of its
principles or laws regarding conflicts of laws. The parties agree the
provisions of the United Nations Convention on Contracts for the International
Sale of Goods of 1980 (and any amendments or successors thereto), and any
conflict of laws provisions that would require
application of another choice of law, are expressly excluded. Except as
hereinafter provided, any claim or dispute arising from, relating to, or in
connection with this Order, or the Products that are the subject of this Order
(whether or not such claim is based upon breach of contract or tort), that is
not settled by negotiation or mediation as set forth in Section 33 shall be
subject to the exclusive venue and jurisdiction of the federal court located in
Dallas, Texas, USA or if such federal court does not have jurisdiction, in the
commercial division or complex commercial litigation division of the state
court in Plano, Texas, USA. Seller hereby irrevocably waives any objection to
jurisdiction or venue of any action instituted hereunder and shall not assert
any defense based on lack of jurisdiction or venue or based upon the doctrine
of forum non conveniens. Seller also irrevocably
waives personal service of process and consents to process being served in any
suit, action or proceeding in connection with this Order by mailing a copy
thereof via registered, certified mail, and/or overnight delivery to such party
at the address identified in this Order. Notwithstanding the foregoing, and at Buyer s
sole option, exercised by written notice any time before or within 30 days
following the service of process in a legal action, any claim or dispute
arising from, relating to, or in connection with this Order, or the Products
that are the subject of this Order (whether or not such claim is based upon
breach of contract or tort), other than requests for injunctive relief, will be
resolved by binding arbitration in Plano, Texas, USA, conducted in the English
language, using a single arbitrator. The parties shall attempt to agree on an
arbitrator from the commercial arbitrator list provided by the ADR organization
in which Buyer initiates the arbitration proceedings. If the parties cannot
agree on an arbitrator, each party will select a person from the commercial
arbitrator list and those two people will jointly select a third person from
such list who will conduct the arbitration as the sole arbitrator. The
arbitrator will issue written findings of fact and conclusions of law, and may award attorneys fees and costs to the
substantially prevailing party. In no event will any party be awarded punitive
or exemplary damages. The award of the arbitrator will be final and enforceable
and judgment over the award may be entered by any court authorized under this
Order or otherwise having jurisdiction over the relevant party and its assets.
The arbitration provisions of this Section will be governed by the United
States Federal Arbitration Act. Any request for injunctive relief arising from,
relating to, or in connection with this Order may be brought by Buyer in any
court(s) having jurisdiction over Seller or, at Buyer s option, in the
applicable court closest to the place from which the Order was issued by Buyer,
in which event Seller consents to the jurisdiction and venue of such court. Any
request for injunctive relief against Buyer by Seller shall be brought only in
the court(s) having jurisdiction over the Buyer s Location from which the Order
was issued.
34.
Language; Severability; No Implied Waiver.
Unless
otherwise provided in an Amendment, the parties have negotiated and executed
this Agreement in English. If a translation of this Agreement is prepared for
convenience or any other purpose, the provisions of the English version shall
prevail. If the laws of the country or territory where the Products are to be
sold and/or performed require that this Agreement be provided in a second
language, then this Agreement will also be provided in that second language. If
any term of the Order is invalid or unenforceable under any statute,
regulation, ordinance, executive order, rule of law, or legal theory, the term
will be deemed reformed or deleted, as the case may be, but
only to the extent necessary to comply with applicable law. The remaining
provisions of the Order will remain in full force and effect. The failure of
either Party at any time to require performance by the other party of any
provision of the Order will not affect the right to require performance at any
later time, nor will the waiver of either party of a breach of any provision of
the Order constitute a waiver of any later breach of the same or other
provision of the Order.
35.
Survival.
The
obligations of Seller to Buyer survive termination of the Order, except as
otherwise provided in herein.
36. Entire
Agreement; Modifications.
The Order,
together with these Terms and any related attachments, exhibits, supplements or
other terms of Buyer specifically referenced therein, constitutes the entire
agreement between Seller and Buyer with respect to the matters contained herein
and in the Order. Seller acknowledges and agrees that only authorized senior
managers of Buyer may enter into agreements on its behalf and that no other
personnel may bind the company. In particular, no
shrink-wrap, click-wrap, or other terms and conditions, privacy policies, or
agreements ( Additional Terms ) provided with any products, services,
documentation or software, including any maintenance and support updates
thereto, hereunder shall be binding on Buyer, even if use of such items
requires an affirmative acceptance of those Additional Terms before access is
permitted. All such Additional Terms shall be of no force or effect and shall
be deemed rejected by Buyer in their entirety. The Order may only be modified
by a written amendment executed by authorized representatives of each party. Buyer
may modify these Terms with respect to future Orders at any time by posting
revised Terms to its web site, and such revised Terms will apply to all Orders
issued thereafter. By furnishing Product to Buyer, Seller acknowledges and
agrees to be bound by these Terms and any future changes in them.
37.
Counterparts; Electronic Signatures.
This
Agreement may be executed in multiple counterparts each of which shall be
deemed an original but all of which together shall constitute one and the same
Agreement. The counterparts of this Agreement and all other documents executed
in connection herewith may be executed and delivered by facsimile or other
electronic signature, including through a certificate-based digital signature
application such as Adobe Sign or Docusign, by any of
the Parties to any other Party and the receiving party may rely on the receipt
of such document so executed and delivered by any electronic means as if the
original had been received. The Parties may scan, fax, email, image, or
otherwise convert this Agreement into an electronic format of any type or form,
now known or developed in the future. Any unaltered or unadulterated copy of
this Agreement produced from such an electronic format will be legally binding
upon the Parties and equivalent to the original for all purposes. Seller
acknowledges and agrees it will not contest the validity or enforceability of
this Agreement and related documents, including under any applicable statute of
frauds, because they were accepted and/or signed in electronic form. Computer
maintained records of a party when produced in hard copy form shall constitute
business records and shall have the same validity as any other generally
recognized business records.